All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).
· For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project of the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
UPDATE 10/2/24: THE BID DEADLINE HAS BEEN UPDATED TO 10/30/24
UPDATE 9/23/24: MAPS ARE NOW AVAILABLE FOR DOWNLOAD ALONG WITH THIS IFCB.
Category Two:
Vendors wishing to bid on internal connections can attend a voluntary site visit either September 23, 2024 or September 30, 2024, both at 10:00am. Vendors will meet at 939 Tiger Lane, Sealy, TX 77474. Vendors will check in with Kevin Conner or Amy Dyer.
INTERNAL CONNECTIONS
The district is trying to improve their current wifi coverage. The district may need some of the current access points moved to achieve this. Installation needed for access points, wire to IDF/MDF closets and install/configure switches. No cabling drops needed for switches.
|
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
|
Antennas, Connectors and Related Components |
7 |
Patch panels |
|
Antennas, Connectors and Related Components |
14 |
10 GB GBICs |
|
Cabling |
7 |
8 FT LC to LC Fiber |
|
Cabling |
87 drops |
Approximately 300 ft x 87 (drops for WAPs), Cat 6 Bertek Lanmark 6 |
|
Cabling |
26 drops |
Approximately 100 ft x 26, Cat 6 Bertek Lanmark 6 |
|
Racks |
1 |
No preference – floor rack, 2 pole |
|
Switches |
7 |
HP Switches ROM 68 A or JL 3249 (or functional equivalent). Each switch should have 2 power supplies and a 10G uplink card. |
|
Wireless Access Points |
87 |
Meraki MR44 or MR46 (or functional equivalent) with 5 year licensing. |
NOTE: We are requesting WAP and/or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
COMPATIBILITY REQUIREMENT:
Equipment must be compatible with existing Aruba and Cisco POE+ switches.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project of the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.
| 2025_C2_Bidding_Instructions19.pdf |
| SEALY_C2_COVER_PAGE.pdf |
| Sealy_EL_Wireless_Locations.pdf |
| Selman_Wireless_AP_locations.pdf |
| Sealy_JH_Wireless_Locations.pdf |
| Sealy_HS_Wireless_Locations.pdf |
Answer:
1.) For the GBICs- Will the fiber runs be multimode or single mode? Multimode 10G
2.) Will the switches require any stacking cables/modules? If so, how many switches will be in each switch stack? The switches will not be in a stack. The switches will connect via the GBICs to 10G fiber
The new switches will be installed one per MDF/IDF - fiber is already run where needed.
Answer:
Floor plans have been added to the IFCB as attachments. Each cable run should be supported by wire hangers 4 to 5 ft apart and terminated at the patch panel and at the access point with 3 to 6 ft service loop.
Answer:
1. Can you confirm if the HP Switch part number is JL3249 or JL324A? 24 HPE Smart Rate PoE+ 1-slot Switch (JL324A):
24 Autosensing 1/2.5/5GBaseT ports PoE+
Both model access points (44 and 46) need 802.3at (POE+) compliant to operate at normal mode.
2. Do you have a specific part number or required port density for the patch panels? 24 port patch panels will do. The switches are 24 ports. we use leviton, don't know part no.
3. Can we bid on a different cable drop brand/manufacturer? Yes, must be plenum and cat 6 no specific color
4. What are the required rack units for the floor rack? 45U or so With ladder support as the rack will have to sit 6 feet from the wall due to electrical boxes
Answer:
We are not looking for any leased equipment, we are wanting to purchase the equipment listed in the IFCB (Internal Connections).
Answer:
We are not looking for any leased equipment, we are wanting to purchase the equipment listed in the IFCB (Internal Connections).
Answer:
Will there be any maintenance agreement support) for the Aruba 2930M switches? If yes, how many years? No maintenance agreement if lifetime warranty is still standard.
What switches are currently installed? All closets that are getting switches have room for another switch and patch panel. One closet is getting a new 45 to 48U rack to locate new switch and patch panel
How many uplinks to the MDF? Each closet has an available 10G fibre uplink (lc to lc). Each switch should include a 10G uplink card and 2 10G gbic (LC).
Do we have to connect to other manufacturer hardware? I will connect to the network and configure the switches if you can get them here before the project begins.
For the Meraki APs, does the ENT license fit the purpose or need of the ADV for the security features? We currently use the Enterprise license for the MX series. 5yr license. Enterprise license for the MR series 5yr license Co-Termination.
Are maps available for AP installation location? Maps are available if not already posted as a reply to a previous question.
What type of indoor installation? Dropped ceiling, cinder block walls? mostly Drop ceilings and a few cinder block installs.
Regarding the patch panels, are they to be flat or angled, modular or standard 110 punchdown and how many ports? flat 24 port Leviton Quickport (modular) is what we have now.
Are copper patch cords to be included per Cat 6 cable? Yes, please provide 1ft patch cables as patch panels will be mounted just above the switch in most cases. I can provide patch cables for longer reaches.
Are the Category 6 drops to the WAPs to all be singles and/or duals? Single drop to each WAP. They only have one Network port.
Will lift rental be needed? No lift needed. I don't want anything installed that needs a lift to maintain it. 12 ft ladder.
Inside the buildings and/or outside? All access points inside. The one in the Gym may need something to protect it from kids.
Answer:
Could you please confirm if you will need Installation or installation along with Configuration? I can configure the switches if you can get them here before the project begins. Would like for you to put them in the rack. I will provide fibre patch cable. I will configure the meraki access points.
Can you please confirm the Height of the Building for the Installation? Most installs are drop ceilings. A few brick walls. A 12ft ladder max is needed
Will you be providing the ladder or does that need to be arranged? Please provide your own ladders. A 12ft ladder max is needed but most locations are an 8ft ladder.
Also, if the Height is beyond reach we would need to work on getting a Crane machine which would also add to the cost. No lift is needed.
Could you please confirm if any special tools are required in order to do the installation? Some of my wire paths are crowded. A new path may be needed through wall board or brick. I would prefer wire hangers so that the cable you install is supported off the drop ceiling.
Could you please confirm what type of material is being used to build the building? Is it a stone construction? I have 4 buildings. So you are going to have both brick and wall board to route cable through.
Answer:
Are the switches intended for specific network roles (e.g., access, distribution, core, or aggregation)? access switches - hp aruba 2900 series - please see rfp for model number.
2. What are the bandwidth and throughput requirements for the network (e.g., 1 Gbps, 10 Gbps, 25 Gbps, 40 Gbps, or 100 Gbps)? 10 G uplink
3. How many ports are required, and what speed ports do you need (e.g., 1G, 10G, 25G, 40G, 100G)?What is the required bandwidth or throughput per user/device? 1G and 2.5G multiport. Please see the rfp for switch model. need a 10G uplink card installed. Meraki access points are capable of 2.5G when POE+ is supplied.
4. Are there specific latency, jitter, or packet loss requirements, especially for real-time applications like VoIP or video? none specified.
5. Do you need support for high-speed wireless standards (e.g., Wi-Fi 6 or Wi-Fi 6E)? Meraki models MR44 and MR46 are wifi 6
6. Are you open for wifi 7? No. Please quote Meraki MR44 or MR46 as we already use this brand. Please include Enterprise licensing for the MR model. 5yr licenses Co-Termination license model.
7. What is required cable length for Cat 6 cable length all runs within 300 ft
8. What are the maximum distances for each cable run, and will they exceed the 100-meter limit for Cat 6 cables? all runs within 100 meters
9. Is there a need for future-proofing to support higher speeds, such as Cat 6A or Cat 7? Not at this time
10. Will any new conduits or cable trays need to be installed, or will the cabling go through open ceilings or walls? You may need to create pathways through brick and wall board if the current path is crowded. Mostly open ceiling
11. Will there be a need for labeling and documentation of each drop location? Yes, please - also use wire hangers to support the cable off the ceiling.
