All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.
· Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).
· For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.
· Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.
· Please include the correct Service Provider Identification Number (SPIN) on your bid.
· By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.
· Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.
· Contracts must not prohibit SPIN changes.
· Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).
· Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.
· All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification.
· All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.
· If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
· DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
12/2/24 UPDATE: THE BID DEADLINE HAS BEEN UPDATED TO 1/15/25. MAPS AND QA FROM THE SITE VISITS ARE NOW AVAIALBLE FOR DOWNLOAD ALONG WITH THIS IFCB.
CATEGORY ONE
Hot Spot Service for Home Use – The district is requesting 20 monthly service plans 5G for existing hot spot devices with a minimum 3Mb bandwidth and a maximum 20Gb bandwidth. Please include any installation, activation, configuration costs in your pricing. Please include separate pricing for any CIPA/filtering costs.
CATEGORY TWO
INTERNAL CONNECTIONS
With this Project the District will complete its initiative to realize 10GB connectivity to every rack, and 1GB to every desktop/endpoint and 2.5GB to every WAP. Installation (into racks) and configuration for switches, punch down into existing racks, keystone on user end point and certify Cat 6 cabling for wired and wireless components included. Racking and plugging UPS into all racks. Installation and testing of all wireless access points. Installation, testing, certification of fiber runs to 10GB. Installation of SFP+ modules. Installation of 5 different fiber pulls to complete 10GB to every rack in our district.
MANDATORY SITE VISIT
Vendors wishing to submit bids for Category Two must attend one of two mandatory site visits. The site visits will be held on November 13th and November 19th. Both will begin at 9am. Vendors will meet Skip Thompson at 1023 Hwy 64 East, Alma, AR 72921. Please RSVP to 479-632-4717 and/or sthompson@almasd.net Bids from vendors who did not attend either of the site visits will be disqualified. THIS PHONE NUMBER AND EMAIL IS TO RSVP ONLY. ALL QUESTIONS AND BIDS MUST STILL BE SUBMITTED VIA THE IFCB. BIDS NOT SUBMITTED VIA THE IFCB WILL BE DISQUALIFIED.
Quantity Vendor Should Bid
|
Preferred Make/Manufacturer |
|
Cabling |
130 |
Copper runs, Cat 6 plenum, finished on both ends |
Fiber Runs |
5 |
6 strand SM fiber run to top of rack, finished on both ends, tested and certified |
Switches |
7 |
Aruba 6300L |
Modules, GBIC, transceivers |
20 |
Aruba 10GB (sfp+) |
UPS/Battery Backup |
15 |
Tripp Lite SmartPro 500VA 300W 120V Line-Interactive UPS |
UPS/Battery Back up |
15 |
Eaton Tripp Lite Series PDU Basic 120V 1.8kW 15A 5-15R 13 Outlet 5-15 Horizontal 1URN – horizontal rackmount-power |
Wireless Access Points |
89 |
Aruba 635 |
WAP Licensing |
89 |
Aruba 5 year licensing |
NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).
COMPATIBILITY REQUIREMENT
All requested equipment must be compatible with current Aruba Central and Aruba WAPs.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist. Vendors that submit bids that include these manufacturers will have their bids disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.
DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.
Answer:
I’m not sure I understand your question. We have listed the hardware requested and the Category Two is all one project, so one vendor will be awarded that C2 project. Vendors are required to bid the entire project.
Answer:
Q. is this an all or nothing bid?
A. Yes
Q. How many strands of fiber
A. 6
Q. what are the fiber distances
A. You can measure for yourself as i walk you to each location
Q. Is there any fiber work to do at the High school campus?
A. NO.
Q. You have all Aruba now?
A. YES
Q. for the projects at high school to remove racks/pull copper, do you have those labeled or will i have to identify them myself?
A. You will have to tone them out. And then pull wire to the appropriate existing rack and punch them down. For about 25 wires. (some desktops, (i.e. keystones on wall) and some wireless (i.e. ceiling drops to existing and new APs
Q. How do i know where to pull the new Wireless drops
A. The new maps on the wall. Green is new, blue is existing.
Q. can you print that? (my notes were onscreen)
A. Sure.
— <Print>
Form 470
1. Part 1 - Wireless gaps filled at all campus
a. 109 Wire Pulls
b. 89 APs (we have 20 to use in our reserve now)
c. 7 6300L Switches to power APs at all campus, (HS is done, but will buy 6300L’s and then trade 3 M’s from HS (any edge device) to MS,IS,PS to provide an M at all 4 campus MDFs
2. Part 2 - Fiber pulled inside PS IS MS for 10GB to every rack
a. PS 1 pull from Office to K Workroom
b. IS 1 pull from Library to Custodial Closet rack
c. MS 3 fiber pulls
i. Library (MDF) to Office
ii. Library to Laundry Rack
iii. Library to F Hall Rack