All bid deadlines are 11:59pm Pacific Time the date of the bid deadline listed unless otherwise noted.

school Blair ISD 54
IFCB Posted : Nov 14, 2024
Bid Deadline : Thursday, Dec 26, 2024

Questions Due By : Saturday, Nov 23, 2024
Applicant Address : Blair, OK 73526
IFCB ID : 250005686

IFCB Requirements :

·         Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·        For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

 

·         Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

 

·         Please include the correct Service Provider Identification Number (SPIN) on your bid.

 

·         By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

 

·         Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

 

·         Contracts must not prohibit SPIN changes.

 

·         Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

 

·         Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

 

·         All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

 

·         All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

 

·         If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

·         DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

·         DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·         DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire Project B and/or Project C.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 


Services and Equipment Requested :

Category Two:

INTERNAL CONNECTIONS

IC PROJECT A - EQUIPMENT

The district is planning to update their network.

Installation and configuration needed for the entire project.

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Racks

1

No preference – 9U wall rack

Switches

1

Ubiquiti 16 port switch

Switches

1

Ubiquiti Pro Max 48 PoE

Switches

2

Ubiquiti Pro Max Layer 3

Switches

14

Ubiquiti Ultra 210 W Ethernet

Wireless Access Points

14

Ubiquiti U7 Pro Tri Band

Wireless Controller

1

Unifi UDM-SE (180W)

 

NOTE: We are requesting wireless controller, WAP and/or or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

 

COMPATIBILITY REQUIREMENT:

WAP’s must be compatible with existing Ubiquiti network.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

 

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 

 

Managed Internal Broadband Service (MIBS):

MIBS PROJECT B – EXISTING EQUIPMENT

MIBS Project The district would like MIBS services for the following existing equipment

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Firewall Service and components

1

Sophos Firewall

Switches

1

USW-Pro-48-POE (600W)

Switches

12

USW-Lite-8-POE (52W)

Switches

1

USW-Lite-16-POE (45W)

Switches

2

USW-Flex-Mini

Switches

2

USW-16-POE (42W)

Wireless Access Points

12

UAP-nanoHD

 

MIBS PROJECT C – NEW EQUIPMENT

MIBS Project The district would like MIBS services for the following new equipment

 

Type of Equipment

Quantity Vendor Should Bid

 

Preferred Make/Manufacturer

Racks

1

No preference – 9U wall rack

Switches

1

Ubiquiti 16 port switch

Switches

1

Ubiquiti Pro Max 48 PoE

Switches

2

Ubiquiti Pro Max Layer 3

Switches

14

Ubiquiti Ultra 210 W Ethernet

Wireless Access Points

14

Ubiquiti U7 Pro Tri Band

Wireless Controller

1

Unifi UDM-SE (180W)

 

DISQUALIFICATION FACTOR MIBS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR MIBS: Service providers are required to bid the entire Project B and/or Project C.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

 


There is an additional document associated with this IFCB. Please click the buttons to download the document.

2025_C2_Bidding_Instructions123.pdf
BLAIR_C2_COVER_PAGE.pdf

Questions Received with Applicant Answers   ( Ask Questions? )




For the MIBS PROJECT B – EXISTING EQUIPMENT, will you need a bid to manage this equipment? This equipment is going to be replaced with the Catergory 2: INTERNAL CONNECTIONS IC PROJECT A - EQUIPMENT bid.

Answer:

We need management services for the equipment listed in project B and C. You should be each project separately.

For the MIBS portion of this bid, is it for the monthly management of the network equipment? Keeping it up to date and managing their wifi and any network issues that may come up?

Answer:

Yes, the monthly management of equipment, wifi and network and all services that are covered under MIBS. See page 9 of eligible services list to see what services are covered under MIBS: https://docs.fcc.gov/public/attachments/DA-24-1104A1.pdf