·       Before the listed deadlines, all Questions and Bids must be submitted using the on-line IFCB system. Bids submitted before the bid deadline outside of this system will be disqualified. If the system is down before the deadline, please email your bid to info@crwconsulting.com or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. The applicant reserves the right to request and obtain bids outside of the website system if the bid deadline has passed and zero or one bid is received (the intent for this is to follow USAC guidance on obtaining cost-effective bids).

·      For all requested services and/or products listed on this IFCB: proposals that include generic/encyclopedic price lists will be considered non-responsive and will be disqualified. SPAM and/or robotic responses will not be considered valid bid responses and will be disqualified from consideration.

·       Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year.

·       Please include the correct Service Provider Identification Number (SPIN) on your bid.

·       By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder.

·       Bidder is expected to provide the lowest corresponding price per E-rate rules.  See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details.

·       Contracts must not prohibit SPIN changes.

·       Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR).

·       Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic.

·       All contracts awarded will be contingent upon E-rate funding and final board approval.  The applicant may choose to do all or part of the project upon funding notification.

·       All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded.

·       If there is a request for Internal Connections (Category Two) equipment, or Category One equipment listed on this IFCB the applicant will accept bids for functionally equivalent equipment.

·       LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

·       LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

·       LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

·       DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, Project E and/or Project F.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.

12/11/2024 UPDATE: ADDITIONAL INFORMATION REGARDING THE LEASED LIT FIBER CONNECTIONS ARE NOW AVAILABLE FOR DOWNLOAD ALONG WITH THIS IFCB.

Category One:

MANDATORY SITE VISIT - Leased Lit Fiber (New connection only)

Vendors wishing to submit bids for Category One Leased Lit Fiber (new connection) only must attend one of two mandatory site visits. The site visits will be held on December 3^rd, 2024 and December 10^th, 2024. Both will begin at 9am. Vendors will meet at Carl Junction Junior High School – 306 Keeney Street. Vendors will meet with Marshal Graham. Bids from vendors who did not attend either of the site visits will be disqualified.

Leased Lit Fiber (Existing connection) – 1 GB leased lit fiber for the following connection:

Ozark Satellite - 201 Broadway, Carl Junction MO 64838  to CJ Primary - 1999 snowberry Lane, Joplin MO 64838. Bids should be based on a five year term.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

Leased Lit Fiber (New connection – MANDATORY SITE VISIT REQUIRED) – this is a new connection from Carl Junction Junior High School -306 Keeney Street, Carl Junction, MO 64834 to Carl Junction School Farm 9275 County Road 270, Carl Junction, MO 64834. 100 MB burstable through 1 GB. Bids should be based on a five year term.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Bids submitted for services to an incorrect address will be disqualified.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid.

LEASED LIT FIBER DISQUALIFICATION FACTOR: Vendors who wish to bid must attend one of two mandatory site visits. Vendors who submit a bid but have not attended a meeting will be disqualified.

Category Two:

The Carl Junction R-1 School District is seeking bids to replace network switch hardware and wireless access points. The District currently utilizes Aruba Networks switches and Aruba controller based wireless hardware.

All proposals must maintain compatibility and support with existing Aruba wireless hardware including Aruba wireless controllers, Aruba access points, Aruba network switches, Aruba transceivers and other network equipment and cabling.

All proposals are to include required items to comprise a usable solution including materials, mounting hardware, licensing, activation, initial configuration, testing/certification, and any other related  fees. Please indicate any deviations or recommendations in our bid.

INTERNAL CONNECTIONS

IC Project A – Switches 1 YR

No cabling drops needed.  1 year licensing option.

NOTE: The district will move forward with Project A, Project B or Project C – not all three.

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Switches and transceivers must be compatible with existing Aruba/HPE switch infrastructure.

IC Project B – Switches 3 YR

No cabling drops needed.  3 year licensing option.

NOTE: The district will move forward with Project A, Project B or Project C – not all three.

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Switches and transceivers must be compatible with existing Aruba/HPE switch infrastructure.

IC Project C – Switches 5 YR

No cabling drops needed.  5 year licensing option.

NOTE: The district will move forward with Project A, Project B or Project C – not all three.

NOTE: We are requesting switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Switches and transceivers must be compatible with existing Aruba/HPE switch infrastructure.

IC Project D – WAPs 1 YR

No cabling drops needed.  1 YR licensing option

NOTE: The district will move forward with Project D, Project E or Project F – not all three.

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Wireless equipment must be fully compatible with existing Aruba wireless controllers.

IC Project E – WAPs 3 YR

No cabling drops needed.  3 YR licensing option

NOTE: The district will move forward with Project D, Project E or Project F – not all three.

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Wireless equipment must be fully compatible with existing Aruba wireless controllers.

IC Project F – WAPs 5 YR

No cabling drops needed.  5 YR licensing option

NOTE: The district will move forward with Project D, Project E or Project F – not all three.

NOTE: We are requesting WAP licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario).

COMPATIBILITY REQUIREMENT:

Wireless equipment must be fully compatible with existing Aruba wireless controllers.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: The applicant will not accept bids from manufacturers of equipment deemed a national security threat by the Federal Communications Commission. The list of prohibited equipment is available here: https://www.fcc.gov/supplychain/coveredlist . Vendors that submit bids that includes these manufacturers will have their bid disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified.

DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B, Project C, Project D, Project E and/or Project F.  Bids for individual components, or bids that do not include all of the requested items for the project will be disqualified.